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To: Office of Long-Term Living (OLTL) Aging Waiver Service Coordination Entities (SCEs) Who use SAMS
(Note: OLTL HCBS Direct Service Providers are receiving this email as an FYI)
The purpose of this email is to provide more specific SAMS Aging Waiver plan auto-closure update information to Service Coordinators (SCs) providing services to Aging Waiver participants residing in the Community HealthChoices (CHC) Southeast Zone (Phase-2) in their caseloads.
· OLTL previously notified the SCEs as part of the attached email update’s CHC Phase- SAMS Instructions that a SAMS Aging Waiver auto-closure script would be run in the month of October to systematically end-date service plans and services effective 12/31/2018 for all Aging Waiver participants in the Southeast Zone who are transitioning to CHC on 01/01/2019. Due to additional system considerations, the SAMS Aging Waiver auto-closure script was delayed until November.
· This email update confirms that there will be an ongoing series of weekly SAMS Aging Waiver auto-closure scripts run for this purpose. The first SAMS Aging Waiver auto-closure run is anticipated to take place during the weekend of 11/17/2018 to 11/18/2018. SAMS Aging Waiver enrollments, care plans and service plans in Bucks, Chester, Delaware, Montgomery, and Philadelphia Counties will display an end date of 12/31/18. Please note that any corresponding service orders beyond 12/31/18 will be deleted as well for the impacted counties.
· Due to the nature of what is required with the implementation of the first SAMS Aging Waiver auto-closure script, OLTL is requesting SCs with SAMS Aging Waiver cases in any of the five CHC Phase-2 counties (Bucks, Chester, Delaware, Montgomery and Philadelphia) to please refrain from making any SAMS Aging Waiver file data updates or data changes from 6:00PM on Friday, 11/16/2018 through 7:30 AM on Monday, 11/19. Please do not work on any SAMS Aging Waiver files or service plans in any of the five CHC Phase-2 counties during this time period. (SCs may still continue to conduct plan updates or data changes on SAMS Aging Waiver files in other residential counties during this time period.)
· OLTL will continue to review and approve SAMS Aging Waiver service plan requests with service plan dates that go beyond 12/31/2018 for any plan requests that are already pending before the first SAMS Aging Waiver auto-closure script runs in the five CHC Phase-2 counties. The weekly SAMS Aging Waiver auto-closure scripts will pick up these plans. However, OLTL is requesting SCs with any new SAMS Aging Waiver service plan requests in any of the five CHC Phase 2 counties to please start using 12/31/2018 as the service plan end-date and 12/31/2018 for service end-dates for any Aging Waiver service plan requests that need to be submitted to OLTL from 11/20/2018 through 12/31/2018.
Note: Aging Waiver participants residing in Zones 3 through 5 enrolled in Aging Waiver will not have SAMS enrollments, care plans or service plans automatically end-dated at this time.
If you have any questions or to request this information in alternate format, please email [log in to unmask] .
A listserv has been established for ongoing updates on the CHC program. It is titled OLTL-COMMUNITY-HEALTHCHOICES, please visit the ListServ Archives page at http://listserv.dpw.state.pa.us to update or register your email address.
Please share this email with other members of your organization as appropriate. Also, it is imperative that you notify the Office of Long-Term Living for changes that would affect your provider file, such as addresses and telephone numbers. Mail to/pay to addresses, email addresses, and phone numbers may be updated electronically through ePEAP, which can be accessed through the PROMISe™ provider portal. For any other provider file changes please notify the Bureau of Quality and Provider Management Enrollment and Certification Section at 1-800-932-0939 Option #1.
To ensure you receive email communications distributed from the Office of Long-Term Living, please visit the ListServ Archives page at http://listserv.dpw.state.pa.us to update or register your email address.
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