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To:  Office of Long-Term Living (OLTL) Aging Waiver Service Coordination Entities (SCEs) Who use SAMS
(Note:  OLTL HCBS Direct Service Providers are receiving this email as an FYI)

The purpose of this email is to provide more specific SAMS Aging Waiver plan auto-closure update information to Service Coordinators (SCs) providing services to Aging Waiver participants residing in the Community HealthChoices (CHC) Southeast Zone (Phase-2) in their caseloads.


*         OLTL previously notified the SCEs as part of the attached email update's CHC Phase- SAMS Instructions that a SAMS Aging Waiver auto-closure script would be run in the month of October to systematically end-date service plans and services effective 12/31/2018 for all Aging Waiver participants in the Southeast Zone who are transitioning to CHC on 01/01/2019.  Due to additional system considerations, the SAMS Aging Waiver auto-closure script was delayed until November.



*         This email update confirms that there will be an ongoing series of weekly SAMS Aging Waiver auto-closure scripts run for this purpose.  The first SAMS Aging Waiver auto-closure run is anticipated to take place during the weekend of 11/17/2018 to 11/18/2018.  SAMS Aging Waiver enrollments, care plans and service plans in Bucks, Chester, Delaware, Montgomery, and Philadelphia Counties will display an end date of 12/31/18. Please note that any corresponding service orders beyond 12/31/18 will be deleted as well for the impacted counties.



*         Due to the nature of what is required with the implementation of the first SAMS Aging Waiver auto-closure script, OLTL is requesting SCs with SAMS Aging Waiver cases in any of the five CHC Phase-2 counties (Bucks, Chester, Delaware, Montgomery and Philadelphia) to please refrain from making any SAMS Aging Waiver file data updates or data changes from 6:00PM on Friday, 11/16/2018 through 7:30 AM on Monday, 11/19.  Please do not work on any SAMS Aging Waiver files or service plans in any of the five CHC Phase-2 counties during this time period.  (SCs may still continue to conduct plan updates or data changes on SAMS Aging Waiver files in other residential counties during this time period.)



*         OLTL will continue to review and approve SAMS Aging Waiver service plan requests with service plan dates that go beyond 12/31/2018 for any plan requests that are already pending before the first SAMS Aging Waiver auto-closure script runs in the five CHC Phase-2 counties.  The weekly SAMS Aging Waiver auto-closure scripts will pick up these plans.  However, OLTL is requesting SCs with any new SAMS Aging Waiver service plan requests in any of the five CHC Phase 2 counties to please start using 12/31/2018 as the service plan end-date and 12/31/2018 for service end-dates for any Aging Waiver service plan requests that need to be submitted to OLTL from 11/20/2018 through 12/31/2018.

Note: Aging Waiver participants residing in Zones 3 through 5 enrolled in Aging Waiver will not have SAMS enrollments, care plans or service plans automatically end-dated at this time.

Questions?
If you have any questions or to request this information in alternate format, please email [log in to unmask]<mailto:[log in to unmask]> .


A listserv has been established for ongoing updates on the CHC program. It is titled OLTL-COMMUNITY-HEALTHCHOICES, please visit the ListServ Archives page at http://listserv.dpw.state.pa.us<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Flistserv.dpw.state.pa.us&data=02%7C01%7Cblester%40pa.gov%7Cbe574af4cfa84d7a5b6e08d6287dd65d%7C418e284101284dd59b6c47fc5a9a1bde%7C1%7C0%7C636740918321772408&sdata=Q4CLWt3%2BAF8FgxxSpkpjEV0I3LqV4r%2FXOzaLzVxzGhs%3D&reserved=0> to update or register your email address.



Please share this email with other members of your organization as appropriate. Also, it is imperative that you notify the Office of Long-Term Living for changes that would affect your provider file, such as addresses and telephone numbers. Mail to/pay to addresses, email addresses, and phone numbers may be updated electronically through ePEAP, which can be accessed through the PROMISe(tm) provider portal. For any other provider file changes please notify the Bureau of Quality and Provider Management Enrollment and Certification Section at 1-800-932-0939 Option #1.
To ensure you receive email communications distributed from the Office of Long-Term Living, please visit the ListServ Archives page at http://listserv.dpw.state.pa.us<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Flistserv.dpw.state.pa.us&data=02%7C01%7Cblester%40pa.gov%7Cbe574af4cfa84d7a5b6e08d6287dd65d%7C418e284101284dd59b6c47fc5a9a1bde%7C1%7C0%7C636740918321782416&sdata=QE7W74DccRVS1qjraNBMy9UXGj01CTUa59XpyCx7Xd8%3D&reserved=0> to update or register your email address.




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